Emmanuel United Church –
Minutes of the Committee of Stewards
May 3, 2011
MEMBERS: Hank D, Chair Present
Lynette S, Secretary Present
Doug S, Treasurer Present
Iris B, Chairman-property Present
Brian I Present
Wayne B Present
Steven A Present
June P Present
Don P Present
David S Present
Lori L Present
Minister Stephen A Regrets
Meeting called to order by Chairperson, Hank. Meeting had quorum in attendance.
No additions to the agenda. Motion to adopt agenda as presented moved by Iris seconded by Doug. CARRIED
Reviewed Minutes of previous meeting from April 5th 2011. Motion to approve minutes moved by Iris seconded
Treasurer’s Report
Reviewed treasurer’s report for April 2011. Motion to accept the report as presented made by Doug, seconded David. CARRIED.
Report on Church Functions and Hall Rental
· Regular rentals continue from the Karate, AA and craft groups.
· SOS dinner every third Thursday
· Sunday night fundraiser at the church
· Two roast beef dinners (May 28th car club dinner and early June for a camping club) being served to community groups.
· June 11 proposed date for spaghetti dinner (coincide with local Car Club event) planning continues.
Report from Property Sub-Committee
· Confirmed that the fan vents to the outside via the chimney – we will need to screen the top but due to safety and liability issue we will need to see if this can be done when roof repairs are conducted.
· Mice in the church (dead mouse found on tables in the hall by karate group), discussed options and we will try the ultrasonic mouse deterrents that are plugged into walls. These deter mice by emitting a sound that they don’t like. Steve will pick up about 4 at Home Hardware.
· Water continues to enter the lower levels during the rain. Agreed at this point to look at paving the north and south sides of the church to draw the water away from the church. The paving will move the water away from the foundation.
· Tree came down in the North parking lot – thanks to Murray and Wayne who cut up the tree. A local neighbour wants the wood, agreed that he can have it and he will remove the branches and brush as well.
· Snow plow has damaged the garden ties at the south east corner of the garden.
· Floor tiles in the Fellowship room have cracked, concerned as to the cause of the cracking.
· Concern that rental folks clean up kitchenette in the fellowship room when they are done their usage.
· Need to conduct some lawn and yard clean up around the church.
Outstanding Action Items
Follow up on previously approved actions:
· Hank presented two quotes that were submitted.
· $18,400 Pheonix roofing, detailed quote and proposed additional work that is not felt to be necessary at this time.;
· $6,500 R&R Roofing, quote was less detailed and did not include as many extra’s (only extra may be soffit at $3/square food), however this quote included removal of the metal roof and the first two layers of shingles on south side of entire roof.
· Discussed quotes as proposed. Asked that they include bars on the roof to break up the ice sheets. Motion made by Doug that we go with quote from R&R Roofing and include ice shield and screen over chimney, seconded by Steve. CARRIED.
· Lamicord sign regarding sharing centre donations completed.
· Identification of floor destinations in elevator (ie: #2 – Church Hall) posted by Peggy.
· Posting large print operating instructions inside the elevator compartment – Iris B/F from November meeting
· About 600 geraniums have been ordered through our fundraiser which equates to a fundraised cost of $1818.00. Orders will picked up tomorrow and will be coordinated by David, Linda and Shirley. Thanks very much to Potters Greenhouses for the donation of geraniums!
· David continues to follow up on signs for sale to replace the vandalized EUC sign on
· Brian has discussed activities to promote the availability of Community Charity Services as a convenience for families and a fundraiser for the church. He has downloaded a video the on the program and given to Stephen to share with the congregation on a Sunday.
· Doug and Iris have obtained additional pamphlets to promote the PAR program (Pre-Authorized Payments) to the congregation as an alternative option to weekly envelope donations. Agreed that as a first step we should conduct a presentation to the congregation on the benefits and availability of the PAR program.
· Follow up from David on the outcome of the Supper Planning committee:
· the committee does not support moving dinners back to Friday nights.
· the committee supports an additional fundraising dinner in June of a spaghetti dinner
· David will investigate and present options available to install a drop ceiling in the church hall as well as insulate to retain heat. B/F from March meeting
· Standing Item: Role of Stewards Discussion Stephen A. not present to discuss.
New Business
· No new business
Correspondence
- No correspondence
Next meeting: Tuesday June 7, 2011
