Emmanuel United Church – Odessa
Minutes of the Committee of Stewards
January 3, 2012
MEMBERS: Hank D,
Chair - Present
Lynette S,
Secretary - Present
Doug S,
Treasurer - Present
Iris B, Property
Lead - Present
Brian I - Present
Wayne B - Regrets
June P - Present
Don P - Present
David S - Present
Minister Stephen
A - Present
Meeting called to order by Chairperson Hank, opened
with a prayer by Stephen. Meeting had
quorum in attendance.
Discussed 2012 positions on Stewards. Motion by Doug that Hank continue as Chair,
Hank agreed, seconded by David, carried.
Motion by Hank that Lynette continue in role of secretary, Lynette
agreed, seconded by David, carried.
Motion by Hank that Doug continue as treasurer, Doug agreed, seconded by
Brian, carried.
No additions to the agenda. MOTION
to adopt agenda as presented moved by June seconded by David. CARRIED
Reviewed
Minutes of previous meeting from December 5, 2011. MOTION to approve minutes moved by David seconded Doug. CARRIED
Treasurer’s Report
Reviewed treasurer’s report for November 2011. MOTION
to accept the report as presented made by Iris, seconded Brian. CARRIED.
Report on Church Functions and Hall Rental
·
Regular rentals continue from the Karate, AA and craft
groups.
·
SOS dinner every third Thursday
·
Winter Carnival Music night Saturday January 22nd
at the church
·
Carnival Supper Roast Beef Dinner Saturday January 28th.
·
Lynette and Hank to finalize a rental agreement that will require
signatures from Calico Schools renting the Fellowship Room. B/F
from December.
Report
from
Property Lead - Iris
·
Iris provided second quote for 4 new windows to
compare to the first quote previously obtained.
Second quote came in at $500 less.
Also discussed that there is a crack in the Ministers office window that
needs to be repaired or replaced and we will get an quote as the measurements
are confirmed.
·
Update on the ceiling leaks in the kitchen – unfortunately after
some adjustments it still seems to be leaking.
Hank will continue to follow up.
·
Hank
advised that the hole in the soffet on north side of church has been repaired.
·
Discussed
an email request sent out by Lynette for a Steward to take the lead on
coordinating two volunteers who are interested in conducting work around the
church given the list of tasks that was developed at the last meeting. David will contact the individuals to
introduce the Stewards and inquire if they are interested in assisting with
some odd jobs around the church. ACTION:
David will advise as to the outcome of these discussions at our next
meeting.
Outstanding Business:
Follow up on previously approved actions:
a) Investigate
grants that may be available for summer staff to host a bible camp for our
young people. B/F for follow up in January 2012
Stephen will follow up on possible federal government grants available
and the requirements to qualify at the next meeting for further discussion and
decisions.
b) David will
investigate and present options available to install a drop ceiling in the church
hall as well as insulate to retain heat. B/F
from March meeting
c) David will
report back on his investigation of trees on west side of church are rubbing
against the wall and roof. David and Steve A trimmed the trees
back in the fall – they are no longer rubbing on side of the hall. Completed
d) Remaining
roofing work - B/F this to February 2012
and reinitiate a call for proposals to secure another contractor for 2012
Standing
Items:
e) Update on the
PAR program set up and promotion to the congregation
f) Role of
Stewards Discussion lead by Stephen Ambury.
Reminder that we should have a
second signer for Treasurer of Stewards – Doug advised that Ross Bis the
second signer and is aware of the books.
Reminder that this should include Sunday School as well.
g) Promotion of
Community Charity – Brian.
New Business
·
For next meeting come ready to discuss a church
garage/rummage sale in the hall with kitchen open for business. Thinking of a May sale.
·
Correspondence
- No correspondence
Next meeting: Tuesday February
7, 2011
Adjournment Motion made by Doug at 8:36. CARRIED
Chairman:___________________________Secretary:_____________________
